Description
Senior Executive Assistant (CEO & C-Suite Support) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly experienced Senior Executive Assistant to serve as a strategic partner to the CEO and executive leadership team. This is a high-impact role responsible for ensuring executives remain organized, focused, and able to operate at their highest level.
This goes far beyond traditional administrative support.
You’ll manage executive calendars, communications, travel, strategic projects, and cross-functional coordination while serving as a trusted extension of leadership. Success in this role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs before they arise.
If you thrive in fast-paced environments, enjoy supporting senior executives, and take ownership of complex priorities, this role is a strong fit.
What You’ll Own
Executive Calendar & Time Management
- Manage complex executive calendars across multiple time zones.
- Coordinate internal and external meetings.
- Prioritize schedules while protecting executive focus time.
- Resolve scheduling conflicts proactively.
- Prepare meeting agendas, executive briefings, and supporting materials.
- Ensure leadership remains focused on high-impact priorities.
Executive Communications
- Manage and prioritize executive email communications.
- Screen calls and correspondence on behalf of leadership.
- Draft, edit, and proofread:
- Emails
- Reports
- Presentations
- Executive communications
- Serve as a trusted point of contact for internal and external stakeholders.
- Maintain professional, diplomatic, and confidential communication at all times.
Travel & Logistics Management
- Coordinate domestic and international travel arrangements.
- Book flights, accommodations, transportation, and itineraries.
- Prepare detailed travel schedules and briefing materials.
- Handle last-minute iti