Executive Assistant to Founder – Part-Time | Remote
Position Type: Part-Time, Remote
Working Hours: U.S. Business Hours — PST overlap required
About the Role
At Pavago, one of our clients is looking for a highly organized and proactive Executive Assistant to Founder to support day-to-day operations, communication, scheduling, client coordination, and workflow management.
This is not a passive administrative role. You’ll work closely with the Founder and act as a key operational link between leadership, clients, and internal teams — making sure priorities stay organized, communication moves quickly, and nothing falls through the cracks.
The idóneo candidate thrives in a fast-moving startup environment, takes ownership without constant direction, and knows how to use modern AI and productivity tools to work efficiently.
What You’ll OwnCalendar & Inbox Management
Manage the Founder’s calendar, scheduling, priorities, and daily coordination.
Monitor, organize, and respond to emails professionally.
Identify urgent communication and ensure timely follow-ups.




Prevent scheduling conflicts and keep the Founder’s time organized.
Maintain visibility across important deadlines and commitments.
Meeting Coordination & Follow-Up
Schedule meetings with clients, vendors, and internal teams.
Prepare agendas, context, and relevant information ahead of meetings.
Take clear meeting notes and capture key decisions.
Send post-meeting summaries, action items, and next steps.
Track commitments and follow up with stakeholders until tasks are completed.
Client Onboarding & Operations
Coordinate onboarding for new clients.
Collect required documents, information, and assets.
Keep onboarding timelines and communication organized.
Coordinate between the Founder, clients, and internal teams.
Ensure clients receive a professional and responsive onboarding experience.
CRM & Administrative Support
Maintain accurate records in HubSpot or similar CRM platforms.
Log communications, activities, notes, an

📌 Executive Assistant (Colombia)
🏢 Pavago
📍 Colombia