The Division Secretary provides provide administrative support for the Business
and Technology Division and general student services.

This in-person position is based on the Columbia, TN campus.

Essential Functions

* Perform general administrative/customer service duties for Dean and full and
part-time faculty in assigned building(s). Duties include but are not limited
to word processing, assistance with preparing and copying course material,
syllabi, handouts, generating reports, program reviews, correspondence, mail
distribution, document and requisition preparation. Assist with special
functions as assigned.
* Respond to inquiries (phone/email) and provide accurate information to all
constituencies.
* Serve as message center and central information center for the building(s)
for the assigned division.
* Set up and maintain division files, process forms, maintain logs, files for
faculty, special projects, etc.
* Maintain confidentiality of information.
* Maintain/requisition office equipment and supplies.
* Order and inventory instructor textbooks,



support materials and supplies for
faculty.
* Assist in orienting part-time faculty to general campus operations.
* Provide first-line advising to students.
* Work with other departments, extended campuses and TBR institutions in
support of division work.
* Schedule rooms, faculty and courses as needed using Banner and Coursedog
systems.
* Supervise student workers
* Each semester, collaborate in building the electronic course schedule,
entering faculty assignments, scheduling classrooms , and preparing the
summary of part-time faculty assignments/loads.
* Coordinate, monitor, assign, and/or re-assign faculty advisors for students.
* Provide support to faculty/directors throughout the program admission process
(ie, receive/process applications/materials, compile candidate records,
generate communications, extract necessary information from student records.)
* Support development, oversight of programs and services th

📌 Division Secretary- Business and Technology (Colombia)
🏢 Tennessee Board of Regents
📍 Colombia