About the Role
We are seeking a highly organized and detail-oriented Administrative & Financial Assistant to support our operations across the LATAM region. Based out of Colombia, reporting to the Finance Director, this role provides critical administrative, financial, commercial, and client-support coordination to ensure efficient regional operations.
The successful candidate will play a key role in managing invoicing and collections follow-up, vendor invoicing, travel logistics, project documentation, customer-related administrative processes, and internal coordination activities. This position requires excellent communication skills, strong organizational abilities, and a proactive approach to supporting both clients and internal teams.
Key Responsibilities
Coordinate invoicing activities and collections follow-up with clients and the billing team to support timely and accurate payment processing.
Act as a liaison for administrative, billing, and documentation matters between LATAM clients and internal teams, ensuring professional and responsive communication.




Coordinate vendor activities and payments in accordance with company policies and procedures.
Record financial transactions including customer invoices, vendor invoices, cash receipts, and cash disbursements within the financial system.
Review quotes, purchase orders, CRM records, and project documentation after project award to ensure completeness and alignment.
Maintain organized project and client records for reporting, documentation, and future reference.
Coordinate travel arrangements, itineraries, and logistical support for LATAM personnel and regional activities.
Support administrative processes within systems such as SAP, Ariba, CRM platforms, and other business applications.
Manage internal requests for corporate resources to support sales, operations, and client-facing activities.
Assist with planning and coordinating customer meetings, workshops, events, and regional initiatives.
Track outstandin

📌 Administrative and Financial Assistant (Colombia)
🏢 ESG Solutions
📍 Colombia