Description
Executive Assistant to Founder – Part-Time | Remote
Position Type: Part-Time, Remote
Working Hours: U.S. Business Hours — PST overlap required
About the Role
At Pavago, one of our clients is looking for a highly organized and proactive Executive Assistant to Founder to support day-to-day operations, communication, scheduling, client coordination, and workflow management.
This is not a passive administrative role. You’ll work closely with the Founder and act as a key operational link between leadership, clients, and internal teams — making sure priorities stay organized, communication moves quickly, and nothing falls through the cracks.
The adecuado candidate thrives in a fast-moving startup environment, takes ownership without constant direction, and knows how to use modern AI and productivity tools to work efficiently.
What You’ll Own
Calendar & Inbox Management
- Manage the Founder’s calendar, scheduling, priorities, and daily coordination.
- Monitor, organize, and respond to emails professionally.
- Identify urgent communication and ensure timely follow-ups.




- Prevent scheduling conflicts and keep the Founder’s time organized.
- Maintain visibility across important deadlines and commitments.

Meeting Coordination & Follow-Up
- Schedule meetings with clients, vendors, and internal teams.
- Prepare agendas, context, and relevant information ahead of meetings.
- Take clear meeting notes and capture key decisions.
- Send post-meeting summaries, action items, and next steps.
- Track commitments and follow up with stakeholders until tasks are completed.

Client Onboarding & Operations
- Coordinate onboarding for new clients.
- Collect required documents, information, and assets.
- Keep onboarding timelines and communication organized.
- Coordinate between the Founder, clients, and internal teams.
- Ensure clients receive a professional and responsive onboarding experience.

CRM & Administrative Support
- Maintain accurate records in HubSpot or similar CRM plat

📌 Executive Assistant (Colombia)
🏢 Pavago
📍 Colombia