General Information:
- Posting Date
- 05-05-2026
- Time Type
- Full-Time
- Job ID
- 7915
- Areas of Expertise
- Administrative
- Job Category
- Business Operations

Locations:
- Bogota, Colombia

Description:
Your Role

Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator, you will provide administrative and general support to a team of industry-leading designers and architects. You're at the heart of your office’s activities and the soul that keeps your office moving forward.

What You Will Do
- Assist Studio Directors with administrative aspects of projects including proposals, contracts, meeting notes & project filing.
- Coordinate travel, timesheets and expense report logistics.
- Assist with collection of time sheets, manual timecards and vacations forms as needed.
- Set up and maintain files for all projects and office documentation.
- Assist Design Managers with staffing and update staffing reports.
- Ensure proper electronic filing standards for the studio.




- Organize Internal and External meetings.
- Set up conference calls and meetings.
- Making travel arrangements for all studio members via our travel agency, ensuring travel forms are completed and invoices signed off in a timely manner, including ensuring that HR have the individuals on Gensler travel insurance policy.
- Work with marketing on qualifications packages and RFPs, as needed.
- In charge of work with the operations leader to maintain all the metrics of the studio updated, including AR, Productivity and held time.
- Coordinate employee engagement activities in the studio and promote studio culture (studio meetings, additional activities (coordinate with facilities).
- Distribute and create the monthly studio newsletter.
- Support Offices services team in important client events.
- Coordinate the communication between the studios and all the shared services teams.
- Other administrative duties as required.

Your Qualificati

📌 Admininistrative Assistant (Bogotá)
🏢 Gensler
📍 Bogotá