Executive Personal Assistant (Tax Practice)
Languages Required: English & Spanish (bilingual is obligatory)
Aster & Trujillo is an international tax advisory and legal practice serving clients across the UK, Spain, and globally. We are seeking an Executive Personal Assistant to directly support our Managing Partner in a demanding and fast-paced international environment.
This is not a standard assistant role: it requires discipline, resilience, and full commitment to managing pressure and long hours. You will be working on UK time (starting from 5:00 AM Colombia time) to align with our London office, in a 40-hour per week role.
Key Responsibilities
- Client Management: Track, organise, and follow up on client communications, deadlines, and case files.
- Proposals & Documentation: Draft, review, and format proposals, reports, and contracts with precision.
- Agenda & Calendar: Manage complex schedules across time zones, ensuring no deadline or commitment is missed.
- Research: Conduct targeted legal and tax research (UK, Spain, and international jurisdictions).
- Organisation:



Maintain structured systems for data, correspondence, and project progress.
- Meetings & Presence: Be presentable and professional on camera at all times. Assist in live meetings via Microsoft Teams with the Managing Partner and General Director.
- Attend up to 10 meetings per day, taking clear notes and ensuring accurate follow-up on action points. Prepare summaries and reminders for the Director after each meeting.
- Virtual Communication: Be plugged in via Teams most of the working day, remaining on active calls or on-call to receive instructions. Use WhatsApp, Teams, and email as the main communication channels.
- Confidentiality: Handle sensitive financial and legal information with discretion and professionalism.
- Experience & Education: 7–10 years of proven experience as an Executive Assistant or Personal Assistant, preferably in a law firm, accounting firm, or tax advisory environment.

📌 Executive Personal Assistant (Colombia)
🏢 Aster & Trujillo
📍 Colombia