IGE - InterGlobal Exhibits is an experiential marketing agency that designs and builds trade show exhibits worldwide.
In this role, the Accounts Payable Specialist manages and records all cash outflows, including day‑to‑day financial transaction data entry into QuickBooks and VOZ (proprietary ERP). Responsibilities include accounts payable, corporate credit card reconciliations, vendor invoice processing, and various transactional issues.
Key Responsibilities
Cost Management
- Support and advise IGE’s Administration Leader on all matters related to cash outflows.
- Review client contracts and verify transaction information related to job costs.
- Receive vendor invoices and accurately post in the accounting system.
- Maintain client job files, working with A/R Lead, from when the project is sold to final invoice issued.
- Work with Account Managers, shop personnel and Field Supervisors to confirm that all show and show site change orders are included in final invoices from vendors.
- Reconcile monthly credit card bills and accurately apply costs to projects.
- Work with Accounts Payable lead to review any open purchase orders prior to preparing final invoices.
- Encourage the use of purchase orders on all job‑related expenditures.
- Assist the Controller (or equivalent) in reconciling the month‑end A/P report with the A/P trial balance if needed.
- Compile Colorado sales tax reports and prepare payment.
- Issue 1099s each January to vendors and government.
Vendor Management
- Work with vendors on establishing and increasing credit limits.
- Contact suppliers on any cost discrepancies between price on POs and on vendor invoices (only on invoices that negatively impact IGE).
- Issue any deposit checks for materials or services required by preferred vendors.
Staff Interactions
- At the end of each week, meet with Administration Leader and identify vendor and specific invoices that should be paid. Perform weekly check runs.
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