Key Responsibilities
Document Formatting & Quality Assurance
- Format a wide range of HSSEQ documentation, including:
- Policies
- Procedures
- Guidelines
- Work Instructions
- Job Safety Analyses (JSAs)
- Workflow Diagrams
- Forms and Templates
- Apply approved corporate and branded templates to ensure consistency in layout, structure, format, and presentation.
- Proofread and format documents prior to publication to ensure professionalism, accuracy, and consistency.
- Ensure high standards of document quality and visual presentation.
- Perform document quality reviews to verify formatting compliance and readability.
- Maintain consistency in document structure across all documentation types.
- Utilize advanced Microsoft Word capabilities, including:
- Styles and Templates
- Headings
- Pagination
- Tables
- Cross-Referencing
- Table of Contents Management
- Support documentation activities using Microsoft Excel, PowerPoint, SharePoint, and Microsoft Teams.
- Assist with workflow diagrams and process documentation using Microsoft Visio when required.





Document Administration & Control
- Apply document control best practices to ensure effective governance and maintenance of HSSEQ documentation.
- Assign and maintain document numbering and revision controls in accordance with established procedures.
- Track document updates, revisions, approvals, and publication status.
- Maintain organized electronic document repositories within SharePoint and Teams environments.
- Ensure original and revised document versions are correctly identified and archived.
- Support document lifecycle management activities.
- Monitor document update schedules and ensure documentation remains current and compliant.
- Maintain accurate records related to document revisions and approvals.
- Support continuous improvement initiatives related to document governance processes.

Translation Support (English ? French)
- Provide first-level English-to-French translation support for bilingual document

📌 HSSEQ Document Administrator (Bogotá)
🏢 Wsp Colombia
📍 Bogotá