We're Hiring | Bilingual Administrative Assistant
Bogotá, Colombia
At ASUS Colombia, we are looking for a Bilingual Administrative Assistant to join our team. If you are highly organized, proactive, detail-oriented, and enjoy supporting business operations in a fast-paced international environment, we'd love to hear from you
What you'll do:
- Provide day-to-day administrative support to ensure the efficient operation of the office.
- Prepare correspondence, reports, official letters, presentations, and other business documents.
- Organize, file, and maintain physical and electronic records, following up on pending documentation.
- Coordinate domestic and international business travel, including flights, hotels, transportation, and travel itineraries.
- Welcome visitors and support reception activities.
- Answer and direct phone calls and provide backup telephone support when required.
- Coordinate administrative procedures with suppliers, clients, and external entities.
- Review and manage contracts and administrative documentation.
- Process invoices, maintain expense records,
support billing activities, and follow up on payments.
- Organize invoices and prepare summary reports for the Accounting team.
- Take meeting minutes and follow up on action items.
- Maintain attendance records, administrative files, manuals, and other office documentation.
- Manage office supply inventory (stationery, cafeteria, cleaning supplies, etc.) and place purchase orders as needed.
- Manage logistics, document shipments, courier services, and inventory of marketing samples and storage room records.
- Monitor the condition of office facilities and fixed assets, coordinating maintenance when required.
- Provide general operational and administrative support as assigned by the supervisor.
What we're looking for:
- Education: Bachelor's degree, Technologist, or currently pursuing a degree in Accounting, Business Administration, Industrial Engineering, or a related field.
- Experience:
📌 Administrative Assistant (Bogotá)
🏢 ASUS
📍 Bogotá