Operational Assistant (Junior Ops VA)

Employment Type: Full-time, Independent Contractor

Work Model: Remote

Work Hours: US business hours alignment

Role Summary

We are seeking a process-driven, highly organized Operational Assistant to serve as a critical force multiplier for our internal operations team. The primary objective of this role is to offload day-to-day administrative maintenance from our Operations Manager, freeing up their execution capacity to focus on high-level system engineering and strategic scaling initiatives.

This position is adecuado for a junior Virtual Assistant who already has foundational experience in business operations and wants to grow their career inside a fast-moving remote environment. Instead of waiting for task-by-task direction, you will take ownership of routine, recurring operational workflows—ensuring that data remains pristine, onboarding pipelines move smoothly, and administrative tasks are executed flawlessly.

Key Responsibilities

1. Personnel Lifecycle Administration & Coordination

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Onboarding Execution:



Manage the tactical day-to-day onboarding pipeline for new hires and contractors, ensuring welcome tracks, profile creation, and system provisionings are completed on schedule.

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Document Governance: Prepare, send, and track independent contractor agreements, NDAs, and service statements using our digital signature platforms.

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Access Control: Systematically add and remove team access permissions across internal communication tools, software subscriptions, and project spaces.

2. Data Hygiene & Ledger Maintenance

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System Data Entry: Own routine data input, migration, and clean-up tasks across our CRM, internal operational logs, and cloud databases.

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Audit Readiness: Keep corporate spreadsheets, file directories, and standard operating procedure (SOP) structures organized, up-to-date, and completely clutter-free.

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Reporting Tracking: Compile routine operational data points and assist in generating weekly track

📌 Operational Assistant (Bogotá)
🏢 Somewhere
📍 Bogotá