About Hello Motors

Hello Motors is a growing automotive dealership based in Ontario, Canada. We are looking for a highly organized, detail-oriented and experienced Accounting Specialist / Bookkeeper to join our team remotely from Colombia.

This is a dedicated, long-term position. The successful candidate will work exclusively with Hello Motors and will not be responsible for managing multiple external clients or bookkeeping accounts for other companies.

We are looking for someone who wants to become an important part of our business and take ownership of our day-to-day accounting operations.

The Role

You will be responsible for managing and maintaining the company's accounting records and supporting our monthly, quarterly and year-end financial processes.

The idóneo candidate has strong experience with QuickBooks Online, bookkeeping, reconciliations, payroll and Canadian accounting requirements.

Key Responsibilities

Bookkeeping & QuickBooks

- Manage and maintain our QuickBooks Online account
- Record and categorize daily financial transactions
- Maintain accurate general ledger accounts
- Reconcile bank accounts and credit cards
- Reconcile financing and other dealership-related accounts
- Review transactions for accuracy and completeness
- Maintain organized digital accounting records
- Identify discrepancies and investigate accounting issues

Month-End Accounting

- Complete monthly bank and credit card reconciliations
- Perform month-end closing procedures
- Prepare monthly financial statements and management reports
- Prepare monthly Profit & Loss statements
- Prepare Balance Sheet reports
- Track expenses and major financial variances
- Provide management with clear monthly financial summaries
- Ensure the books are kept current and accurate

Canadian Tax & Compliance

- Prepare and monitor GST/HST calculations
- Calculate HST payable/receivable and prepare information required for HST filings
- Track tax-related accounts and deadlines
- Assist with year-end accounting and tax preparation
- Prepare T4 information and payroll-related year-end reporting
- Prepare T5 information where applicable
- Work with our Canadian accountant/CPA when required for year-end filings and tax matters




- Maintain organized documentation to support tax filings and financial reporting

Payroll

- Process and maintain payroll records
- Verify employee hours, salaries, commissions and deductions
- Maintain payroll accounts and reconciliations
- Prepare payroll-related remittances and reporting
- Prepare year-end payroll information, including T4s
- Maintain accurate employee payroll records

Accounts Payable & Receivable

- Track and manage accounts payable
- Track accounts receivable and outstanding balances
- Verify invoices and supporting documentation
- Assist with payment scheduling and cash-flow tracking
- Reconcile vendor and customer accounts
- Follow up on outstanding items when required

Automotive Dealership Accounting

- Maintain accurate accounting records related to vehicle purchases and sales
- Track vehicle-related expenses and transactions
- Reconcile vehicle inventory and related accounting records
- Track deposits, payments and other dealership transactions
- Assist with floorplan/vehicle financing reconciliations where applicable
- Ensure vehicle sales are properly recorded in QuickBooks
- Assist management with financial analysis of dealership operations

Financial Reporting & Analysis

- Prepare monthly financial reports for management
- Help identify unusual expenses, discrepancies or changes in profitability
- Track key financial metrics
- Assist with budgeting and cash-flow reporting
- Provide management with information needed to make financial decisions

What We're Looking For

- 3+ years of accounting or bookkeeping experience
- Strong experience with QuickBooks Online
- Experience with Canadian accounting is strongly preferred
- Experience with Canadian GST/HST
- Experience with Canadian payroll and T4s
- Familiarity with T5 reporting is an asset




- Strong understanding of bank and credit card reconciliations
- Strong Excel/Google Sheets skills
- Excellent attention to detail
- Strong organizational and time-management skills
- Ability to work independently with minimal supervision
- Strong written and spoken English
- Excellent communication skills
- Ability to work Canadian business hours
- Experience working remotely is an asset

Strongly Preferred

- Experience working with a Canadian company
- Experience with Ontario businesses
- QuickBooks Online certification
- Experience with automotive dealerships
- Experience with inventory-based businesses
- Experience preparing or supporting Canadian year-end accounting
- Experience working with a Canadian CPA or accounting firm

Important – Dedicated Position This is not a freelance bookkeeping position.

The successful candidate will be expected to work exclusively for Hello Motors during their working hours and will not manage accounting/bookkeeping for other clients or companies.

We are looking for someone who wants a long-term, stable relationship with one company, rather than someone looking to build a portfolio of multiple clients.

What We Offer

- Fully remote position
- Work from home
- Full-time, long-term opportunity
- Stable employment with a growing Canadian company
- Direct communication with company management
- Opportunity to take ownership of the company's accounting operations
- Competitive compensation based on experience
- Opportunity for salary growth as responsibilities and performance increase

How to Apply Please submit your resume and include a brief description of:

- Your accounting/bookkeeping experience
- Your experience with QuickBooks Online
- Your experience with Canadian companies
- Your experience with GST/HST
- Your payroll and T4 experience
- Your expected monthly salary
- Your availability to work Canadian business hours

Please indicate whether you currently work with other clients or employers and confirm that you would be available to work exclusively for Hello Motors if selected. Only candidates with relevant accounting/ bookkeeping experience will be considered.

Job Type: Full-time

Work Location: Remote

📌 Canadian Accounting Specialist / Bookkeeper - Remote (Colombia)
🏢 Hello Motors
📍 Colombia