The Accounting & Finance Coordinator will play a pivotal role in managing financial operations, supporting vendor relationships, and maintaining accurate financial records. This individual will ensure smooth financial workflows across the company, serve as a direct liaison with vendors, and provide management with clear and timely reporting. This is a detail-oriented role adecuado for someone who thrives in structured environments and enjoys being the financial backbone of the business.
Financial Management & QuickBooks Operations
- Process invoices, bills, payments, and general transactions in QuickBooks
- Accurately record all money flowing in and out of the company, ensuring timely and precise data entry
- Generate and maintain financial reports detailing outstanding balances owed to vendors and amounts owed to the company
- Perform a comprehensive reconciliation of all financial transactions across accounts
- Monitor and reconcile daily expenses and banking transactions, ensuring alignment with reservations documented in the company’s CRM system
- Prepare detailed reports for management requiring approval on banking and financial transactions
- Conduct meetings with vendors to review their account status, address discrepancies, and resolve accounting inquiries
- Act as the primary point of contact for vendor financial communications and updates
Commission & Internal Reporting
- Build and manage commission reports for vendors, partners, and internal sales age
- Ensure commission calculations are accurate, transparent, and delivered in a timely manner
Qualifications
- Proven proficiency with QuickBooks, including invoicing, bill processing, payment posting, report generation, and transactional data
- Strong understanding of bank and account reconciliation process
- Experience managing vendor communications and resolving account inquiries
- High attention to detail and strong organizational skills
- Ability to produce clear, concise, and accurate financial reports
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