Admin Assistant (Bookkeeping & Inventory Management) – Remote
Bookkeeping | Inventory Management | Vendor Coordination | Operations Support
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an Admin Assistant to support the financial and operational backbone of a growing, service-driven business.
This is not a traditional administrative role.
You’ll play a key role in maintaining accurate financial records, supporting bookkeeping and payroll, managing inventory, coordinating vendors, and keeping day-to-day operations organized and running smoothly.
You’ll work across:
Bookkeeping
Inventory management
Vendor coordination
Payroll support
Financial documentation
Operational reporting
If you’re detail-oriented, organized, and enjoy creating structure through systems and processes, this role is built for you.
What You’ll OwnBookkeeping & Financial Operations
Maintain accurate bookkeeping records and daily financial transactions.
Process invoices, expenses, reconciliations, and transaction tracking.
Support payroll processing and payment calculations.
Prepare financial and tax documentation.
Maintain audit-ready digital financial records.
Assist in improving accounting workflows and operational efficiency.
Support month-end bookkeeping activities and reporting.
Inventory Management
Monitor inventory levels and stock movement.
Coordinate purchasing and inventory replenishment.
Maintain accurate inventory tracking systems.
Identify shortages, overstock, or inventory discrepancies.
Generate inventory reports and cost summaries.
Recommend improvements that increase inventory accuracy and efficiency.
Vendor & Expense Management
Build and maintain strong relationships with vendors.
Track invoices, contracts, payment schedules, and outstanding balances.
Coordinate vendor communications regarding billing, orders, and services.
Support expense tracking and cost-control initiatives.
Ensure vendor records remai