Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.
This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting.
You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.
What You’ll OwnTenant & Leasing Coordination
Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
Process leases, renewals, applications, and tenant onboarding documentation
Send rent, renewal, and compliance reminders
Maintain accurate tenant files and signed documentation
Support property listings across Zillow, Apartments.com, MLS, and similar platforms
Property Management Systems
Maintain accurate records in Yardi, AppFolio, Buildium,



or similar platforms
Track rent collections, delinquencies, occupancy, vacancies, and late fees
Maintain rent rolls, occupancy trackers, and operational reports
Keep tenant and property records accurate and up to date
Maintenance & Vendor Coordination
Create and assign maintenance work orders
Coordinate scheduling between tenants and vendors
Track maintenance requests through completion
Follow up proactively on outstanding issues
Verify vendor invoices against completed work
Owner Reporting & Operations
Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
Provide visibility into rent collections, leasing activity, and open maintenance issues
Ensure reporting is accurate and delivered on time
Documentation & Compliance
Maintain organized, audit-ready property documentation
Support compliance with Fair Housing requirements, lease procedures, and applicable landlor

📌 Real Estate Operations Coordinator (Colombia)
🏢 Pavago
📍 Colombia