Description
Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.
This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting.
You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.
What You’ll Own
Tenant & Leasing Coordination
- Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
- Process leases, renewals, applications, and tenant onboarding documentation
- Send rent, renewal, and compliance reminders
- Maintain accurate tenant files and signed documentation
- Support property listings across Zillow, Apartments.com, MLS, and similar platforms

Property Management Systems




- Maintain accurate records in Yardi, AppFolio, Buildium, or similar platforms
- Track rent collections, delinquencies, occupancy, vacancies, and late fees
- Maintain rent rolls, occupancy trackers, and operational reports
- Keep tenant and property records accurate and up to date

Maintenance & Vendor Coordination
- Create and assign maintenance work orders
- Coordinate scheduling between tenants and vendors
- Track maintenance requests through completion
- Follow up proactively on outstanding issues
- Verify vendor invoices against completed work

Owner Reporting & Operations
- Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
- Provide visibility into rent collections, leasing activity, and open maintenance issues
- Ensure reporting is accurate and delivered on time

Documentation & Compliance
- Maintain organized, audit-ready property documentation
- Support compliance with Fair Housing

📌 Real Estate Operations Coordinator (Colombia)
🏢 Pavago
📍 Colombia