On-Site Office Assistant(On Site) -_Colombia_

Office Location: Near Unicentro

Full-Time | Monday-Friday | 8:00 AM - 5:00 PM EST

Start Date: ASAP

About the Role

We are seeking a detail-oriented and reliable On-Site Virtual Office Assistant to support day-to-day administrative, organizational, billing, and documentation tasks. This role is idóneo for someone who is highly organized and comfortable working independently. This position requires working from our office near Unicentro.
- Key Responsibilities_

Administrative Support

Track follow-up items and ensure timely completion of administrative tasks.
Maintain organized digital files, folders, and documentation.
Assist with scheduling, reminders, and task coordination as needed.

Billing & Financial Support

Assist with basic billing tasks and payment tracking.
Support QuickBooks setup, data entry, and ongoing organization.
Help reconcile records, categorize expenses, and maintain financial documentation.
Coordinate with internal team members, vendors, or accounting partners as needed.

Documentation & Filing Support





Prepare, organize, and submit required forms or documentation.
Track pending submissions, missing information, and follow-up needs.
Maintain accurate records of completed and outstanding items.
Ensure documents are filed and stored in an organized, accessible manner.

General Office Support

Maintain organized workflows for recurring administrative tasks.
Support special projects as assigned.
Create and update simple trackers, spreadsheets, and status reports.
Communicate clearly with team members regarding task status and priorities.
Handle sensitive information with discretion and confidentiality.

Qualifications

Previous experience as a virtual assistant, administrative assistant, office assistant, billing assistant, or back-office support specialist.
Familiarity with QuickBooks or similar accounting software preferred.
Strong organizational skills and attention to detail.
Ability to manage mu

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