Great Harbors Home Services

Virtual Assistant

Fully Remote | Full-Time | $8 - $10 USD/hour

Keep the Business Running Smoothly From Anywhere.

Great Harbors Home Services is a residential renovation firm based in Falmouth, MA. We specialize in well-planned interior and exterior remodeling projects for local homeowners who value clear communication, clean job sites, and dependable results.

We're looking for a Remote Office Manager / Virtual Assistant to be the backbone of our administrative operations. You'll keep our systems organized, documentation accurate, and communication flowing so our field and project teams can focus on production.
- savvy, and ready to support a growing U.S.based construction company.

What You'll Do
- Answer phones, route inquiries, and manage company communication
- Maintain project files, contracts, and documentation in our project management system (Structur)
- Support Project Managers with documentation, scheduling, and compliance needs
- Track permits, licenses, renewals, and expiration dates
- Manage subcontractor and vendor compliance (COIs, W-9s,



lien waivers, licenses)
- Process permits, licenses, and insurance certificates
- Enter and update client, vendor, and project data consistently
- Scan, upload, organize, and file all company documents
- Prepare Accounts Payable and Accounts Receivable support documents for the bookkeeper
- Collect and organize receipts, invoices, and payables
- Maintain safety documentation, toolbox talks, and incident reports
- Coordinate company meetings, schedules, calendars, and agendas
- Update recurring tasks, logs, and operational checklists
- Flag missing documents, compliance gaps, or operational issues to leadership

What You Need
- Strong organizational skills and attention to detail
- Excellent written and spoken English communication
- Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Experience with CRM or project management software (Structur experience is a

📌 Virtual Assistant (Bogotá)
🏢 Great Harbors Home Services
📍 Bogotá