We are a
U.S.-based architecture and design firm
looking for a highly organized and detail-oriented
Accounting & Project Administration Coordinator based in Colombia
to support the financial and administrative management of our projects.
This is more than a traditional bookkeeping position. We are looking for someone who can help us understand the financial performance of the company and each individual project, while also managing invoicing, timesheets, proposals, and other project-related financial documentation.
The ideal candidate has a background in Accounting, Finance, Business Administration, or a related field, is highly proficient with Excel, and is comfortable working independently with a U.S.-based company.
Key Responsibilities
* Prepare and maintain company Profit & Loss (P&L;) reports
* Track company revenue, expenses, accounts receivable, and project profitability
* Prepare and issue client invoices
* Track outstanding invoices and assist with accounts receivable / collections
* Review employee and consultant timesheets
* Track hours spent on each project against project budgets and fees
* Prepare reports showing budgeted hours vs. vigente hours
* Identify projects approaching or exceeding their allocated hours or fees
* Assist management with financial forecasting and cash-flow visibility
* Assist with the preparation and formatting of client proposals and fee proposals
* Maintain organized records of contracts, proposals, invoices, payments, and project financial information
* Coordinate with project managers regarding project budgets, billing status, and staffing
* Help improve and implement internal accounting and project-tracking procedures
* Provide management with clear weekly and monthly financial summaries
Qualifications
* Degree or professional background in Accounting, Finance, Business Administration, or a rela