We are seeking an organized and proactive AI Fluent Operations Coordinator to support daily operations in a remote environment. The role includes administrative coordination, scheduling, communication, documentation, and task tracking while leveraging AI tools to improve efficiency and workflows.
Key Responsibilities
Manage calendars, meetings, and scheduling across time zones (PST alignment required)
Handle inbox management and draft professional email communications
Prepare documents, reports, and maintain organized digital files
Perform data entry and maintain records in spreadsheets, CRMs, or databases
Coordinate with internal teams, clients, and vendors
Track tasks, deadlines, and project timelines
Use AI tools (e.g., ChatGPT) to draft communications, summarize information,
and support workflow automation
Requirements
Experience as virtual assistant or administrative support, operations coordination, or similar roles
B2 English proficiency or higher
Availability during PST business hours
Strong organizational and communication skills
Ability to work independently in a remote environment
Comfortable using AI tools to improve productivity
Technical Skills
- Google Workspace or Microsoft Office
- Project management tools (Asana, Trello, ClickUp or similar)
- Communication tools (Slack, Zoom)
- Basic CRM familiarity preferred
- Reliable internet connection and remote work setup