Our CEO runs a logistics company that's growing, and the workload has outgrown one person. We're hiring an assistant with at least 5 years behind a CEO, founder, or business owner.
Calendar and inbox work is part of the job. Most of it is owning projects and keeping things moving while the CEO is somewhere else, which means you'll need to be comfortable making calls without checking first.
What you'll do
- Work with the CEO on daily priorities and the longer projects behind them.
- Keep several projects moving at once, with deadlines that land on top of each other.
- Take tasks from start to finish. Nobody will be checking your progress in the middle.
- Run HubSpot. Keep the data accurate and organized so the CRM is worth opening.
- Chase sales follow-ups and keep operational workflows from stalling.
- Fix the processes that waste time. If an AI tool can automate part of one, use it.
- Handle communication with internal teams and outside partners on the CEO's behalf.
- Keep the business organized generally, including the things nobody assigned to anyone.
What we're looking for
- 5+ years supporting a CEO, founder, or C-level executive.
- Experience somewhere that was growing quickly, where priorities changed often.
- Real HubSpot experience, hands on the tool rather than adjacent to it.
- Nice to have: you already use ChatGPT, Claude, Gemini, or something similar in your daily work.
- Organized, good with your time, able to hold several priorities without letting details slip.
- You work problems through yourself before escalating them.
- English at C1 or better, written and spoken. You'll be writing and speaking on the CEO's behalf, so this one isn't adaptable.
- You work independently and answer for your own results.
Location:
Remote
Salary:
2,500 - 3,000 USD
Schedule:
Monday to Friday, 8:00 AM to 5:00 PM MST.
How to apply:
Send us your resume and a Loom video (2-3 minutes) to
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[email protected]*
In the video, cover your background and the tools you've work
📌 Senior Executive Assistant (Colombia)
🏢 Rilare
📍 Colombia