Executive Assistant / Administrative Coordinator

Location: Fully Remote
Job Type: Full-Time
Compensation: 4 Million COP - 5 Million COP (Monthly)

About the Role

We are looking for a dependable, organized, and highly motivated Executive Assistant to provide daily administrative support to a busy executive.

This is a fully remote position for someone who communicates professionally, follows through on responsibilities, and is willing to learn. The right candidate does not need to know everything on day one. We are looking for someone who is coachable, adaptable, and willing to be trained to meet the executive’s working style and the changing needs of the business.

You will help manage the executive’s calendar, monitor incoming emails, coordinate communications with internal teams, complete clerical assignments, make follow-up calls, and ensure important tasks do not fall through the cracks.

Sales experience is helpful, but it is not required.

Key Responsibilities
- Manage and organize the executive’s calendar, meetings, appointments, and reminders.




- Help prioritize the executive’s daily schedule and upcoming deadlines.
- Monitor the executive’s email inbox and identify messages requiring attention.
- Forward and route emails to the appropriate department or work group within the company.
- Track important emails, requests, deadlines, and outstanding responses.
- Draft basic emails, responses, follow-up messages, and other business communications.
- Make professional phone calls on behalf of the executive.
- Follow up with employees, customers, vendors, prospects, and other business contacts as directed.
- Schedule meetings and coordinate availability between multiple parties.
- Maintain organized electronic files, records, contact lists, and administrative documents.
- Assist with data entry, document preparation, reports, spreadsheets, and other clerical work.
- Take notes during meetings and help track assigned action items.
- Remind team members of upcoming

📌 Executive Assistant (Colombia)
🏢 Patel Mechanical
📍 Colombia