Role Overview: Supports the Director of Field Operations with administrative tasks, scheduling, and communication between departments.

Key Responsibilities:

Daily Reporting & Documentation
- Review daily reports from the field team such as Truck Logs and Field Reports for accuracy and completeness.
- Upload completed Work Orders into Zoho CRM.
- Ensure project records include required documents such as QC reports, photo uploads, labor logs, and install notes.
- Maintain an organized digital filing system of all project and field documentation in Zoho Drive.

Purchase Orders & Vendor Coordination
- Create Purchase Orders (POs) in Zoho CRM as requested by warehouse or field teams.
- Ensure all receipts and invoices are correctly attached to POs for financial reconciliation.
- Tool/equipment rentals.

Project Coordination Support
- Track installation schedules and confirm that all associated paperwork is submitted within 24 hours.




- Log service tickets, equipment repairs, and field support needs into CRM for tracking.

Communication & Scheduling Support
- Confirm field schedules and send calendar invites for internal and external meetings.
- Alert field teams about missing reports or follow-up tasks using email or Zoho Cliq.
- Maintain an administrative task list to monitor completion of operational deadlines.

Requirements
- Education: High school diploma or equivalent; Associate’s degree in Business Administration or a related field is a plus.
- Experience:
- Minimum 4 years of administrative experience, preferably in an operations or logistics setting.

Job Types: Full-time, Temporary
Contract length: 7 months

Work Location: Remote

📌 Logistics Coordinator (Colombia)
🏢 Miami Christmas Lights
📍 Colombia