We are seeking an organized, proactive Executive Assistant to act as a true right hand to our

Chief Executive Officer. Our real estate firm covers the entire lifecycle of property, including

development, acquisition, property management, and sales. A main focus of this role is

maintaining clear routines to track team deadlines, keeping projects on schedule, and making

sure everyone—from internal staff to outside partners—knows what needs to get done.

Key Responsibilities

●
Calendar and Schedule Management:
Handle the CEO's calendar, manage meeting

requests, and ensure day-to-day operations run smoothly.

● Meeting Execution and Action Items: Attend meetings with the CEO, take accurate

notes, and immediately extract clear actionable items.

●
Departmental Oversight and Tracking:
Develop and maintain practical systems to

track company deliverables. Follow up consistently with department heads and team

members to ensure everyone understands their responsibilities and meets their

deadlines on a recurring schedule.

●
Internal and External Communication Hub:




Serve as a reliable bridge between the

CEO, employees, and outside professionals. Relay key messages from staff up to the

CEO and pass directives back down clearly and effectively.

●
Departmental Support:
Adapt quickly to the specialized software platforms used across

our different divisions, helping pull reports or track information as needed.

Qualifications and Requirements

●
Real Estate Experience Required:
Prior experience working within the real estate

industry is required, as understanding the basics of development, property management,

and acquisitions is essential for this role.

●
Software Adaptability:
Ability to learn and navigate various industry-specific platforms

easily. Our departments use specialized software ranging from property management

tools like Yardi to construction management platforms and HUD-compliant software for

subsidized housing. Flexibility with new technology is

📌 Executive Assistant (Bogotá)
🏢 Xploy Solutions
📍 Bogotá