Work Volume:
~15-20 hours per week
*(Flexibility to scale hours as the practice grows)*
Work Model:
Fully Remote
Work Hours:
Pacific Time (PT) alignment
Reports To:
Solo Managing Attorney
Role Summary
We are seeking a highly organized, detail-obsessed
Legal Virtual Assistant (VA)
with dedicated experience supporting US immigration law practices. This position is built specifically to serve as the primary operational support for a fast-growing solo immigration firm specializing in business and family-based cases.
Having operated as a "true solo" practitioner for two years, the Managing Attorney is expanding execution capacity to scale the practice. You will step in as the administrative anchor—taking full ownership of client intake coordination, document collection, petition assembly, and casework tracking. This allows the principal attorney to shift focus from daily administrative maintenance to high-level legal strategy and business growth.
Key Responsibilities
- Case Processing & Document Management
- Legal Stack Administration: Manage daily workflow, case logging, and status updates inside LegalBridge (immigration case management) and Dockerwise (document management).
- Document Hygiene: Ingest, organize, and systematically review incoming client civil documents, financial records, transcripts, and foreign records—ensuring everything is properly named, classified, and audit-ready.
- Form & Questionnaire Preparation: Coordinate with clients to complete initial intake questionnaires and draft preliminary USCIS/DOS forms for attorney review.
- Client Communications & Intake Coordination
- Warm Client Onboarding: Act as the primary, empathetic administrative point of contact for new and prospective clients—guiding them through onboarding steps, document checklists, and portal access.
- Status Updates: Keep clients proactively informed on petition milestones, rece