QUIET VILLAGE LANDSCAPING

Executive Assistant to the CEO

Position Type:Independent Contractor

Schedule:Full-Time, Monday-Friday, 8:00 a.m.5:00 p.m. Central Time

Be the Person Who Keeps Everything Moving

Quiet Village Landscaping is an established and growing St. Louis landscape design, construction, maintenance, and property-care company. As the company continues to expand, our CEO is seeking an exceptional Executive Assistant who can bring structure, follow-through, and sound judgment to a wide range of business and personal priorities.

The Executive Assistant to the CEO will provide high-level administrative, operational, marketing, and personal support. This is not a traditional calendar-only assistant role. The person selected will help manage executive communications, organize projects, coordinate travel, review important documents, support marketing initiatives, improve company systems, and ensure deadlines and commitments are not overlooked.

Key Responsibilities
- Prioritize messages, flag urgent matters, and ensure important follow-ups are completed.




- Manage executive calendars and coordinate internal and external meetings.
- Schedule appointments, confirm attendance, and resolve calendar conflicts.
- Book and organize domestic and international business and personal travel.
- Prepare itineraries, reservations, confirmations, and travel-related documentation.
- Organize, file, and maintain business and personal paperwork.
- Review trademark correspondence and track important deadlines or required actions.
- Maintain task lists and follow-up systems so important items are not missed.
- Research vendors, business opportunities, services, tools, and potential partnerships.
- Prepare summaries, comparisons, spreadsheets, and recommendations.
- Review and organize company photography and digital assets.
- Select strong project photos for website portfolios, social media, and marketing campaigns.
- Manage LinkedIn and other company marketing accounts.
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📌 Executive Assistant to The CEO (Bogotá)
🏢 Quiet Village Landscaping
📍 Bogotá