HeadQuarters is a integral start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics.
Core Responsibilities
Process and review approximately 100-150 invoices per day for California operations and approximately 15 invoices per day for Non-California operations
Review invoices processed through an automated workflow in Microsoft Dynamics 365 Business Central, validating that invoice information has been captured accurately
Compare and validate vendor invoices against the corresponding Purchase Orders (POs) in Odoo
Identify missing, incorrect, or incomplete information and follow established procedures to resolve discrepancies
Request or follow up on Purchase Orders through Procurify for specific categories of invoices when required
Ensure invoices are properly supported and routed according to internal AP procedures
Maintain accurate records of invoice status and pending items
Escalate invoice discrepancies, missing POs, or other processing issues to the appropriate stakeholders
Prepare updates and communicate relevant information to the Central Accounts Payable Team
Support the AP team with reporting and follow-up on pending invoices or exceptions
Follow established internal controls and processes to ensure accuracy and consistency in invoice processing
Qualifications
Basic understanding of Accounts Payable or accounting processes preferred
Previous experience in an administrative, data entry, accounting, or finance-related role is a plus, but not required
Strong attention to detail and ability to identify discrepancies
Comfortable working with a high volume of transactions in a fast-paced environment
Ability to follow defined processes and procedures consistently
Basic understanding of Purchase Orders and invoice matching is preferred
Experience with ERP or accounting systems is a plus; experience with Business Central, Odoo, or Procurify is highly desirable but not required
Good organizational