At BraveUS, we pride ourselves on operational excellence and strong internal collaboration. As a Purchase Order Administrator / Purchasing Assistant, you will play a key role in ensuring that the goods and services our teams need are accurately documented and processed so operations run efficiently. You'll be responsible for delivering high-quality procurement support that aligns with stakeholder requirements and company standards. If you're detail-oriented, proactive, and an effective communicator, we want to hear from you.
About the Role
The Purchase Order Administrator / Purchasing Assistant supports the day-to-day purchasing cycle across multiple regions and countries. It is a coordination role at the center of Operations, vendors, and Accounts Payable: clarifying what teams ordered, confirming what sites received, matching vendor invoices and supporting documents to the PO, and chasing discrepancies during full PO closure in accordance with internal control requirements. This role requires level C1 English proficiency.
The objective of this role is internal control enabling effective operations so cargo continues to move efficiently throughout the world. Every PO must be receipted at the site, matched to vendor communication and documentation, exception-cleared, and formally closed. Incomplete receiving, unmatched spend, parked invoices, and undocumented vendor activity are the exact gaps this role closes. This role protects the three-way / two-way match.
The work of the PO Administrator / Purchasing Assistant largely begins after our Buyers cut POs and mainly involves supporting Buyers with receipting, documentation, exception research, and close-out so operations remain efficient, AP can pay from a complete file, and Finance can rely on open-PO and accrual balances.
This is not a Buyer role. In this role, you will support our Buyers and have the opportunity to be mentored and developed into a Buyer if you perform consistently and reliably over