Executive Assistant / Operations Support to the CEO (Independent Contractor)

Location | Remote — Latin America

Engagement Type | Independent contractor (services agreement)

Availability | General overlap with U.S. Eastern Time business hours

Coordinates With | Founder & CEO (principal), and the C-level team

About LoanBud

LoanBud is a financial technology company focused on making SBA and small business financing faster, clearer, and easier to navigate. We work with entrepreneurs across the country looking to start, acquire, grow, or refinance businesses, combining technology with lending expertise to help borrowers understand what is financeable, connect with the right lenders, and move efficiently toward closing.

We are a fast-growing company with a strong focus on execution, technology, customer experience, lender relationships, and operational excellence.

Engagement Overview

LoanBud is seeking a highly organized, proactive, and resourceful independent contractor to provide executive assistance and operations support directly to our Founder & CEO.

This is not a traditional administrative role focused only on calendars and scheduling. The contractor will help the CEO organize priorities, capture and structure ideas, coordinate meetings, drive follow-up, prepare documents, and make sure important commitments don't fall through the cracks — becoming a trusted extension of the CEO and helping create a more organized, effective operating rhythm around his day. As the engagement matures, it will also include selected remote office- and operations-support tasks that keep the wider team running smoothly.

The right provider is comfortable working with senior executives, employees, lenders, partners and vendors; can take incomplete information, ask good questions, and turn it into clear next steps; and brings strong written English, judgment, discretion, responsiveness and follow-through.

Scope of Services The contractor will provide services across the following areas:

- Priority & task management — maintain a centralized system for the CEO's priorities, tasks, commitments and follow-ups; run a brief daily planning check-in; track open items and remind responsible parties; and deliver a concise daily written summary so nothing gets lost across email, Teams, meetings or notes.
- Meeting support & follow-up — attend selected executive, product, sales, operations, finance and partnership meetings (roughly 10/week); capture decisions, action items, owners and deadlines; prepare agendas and background; distribute follow-ups; and chase open items to completion.
- Turning ideas into action — convert all types of notes,



rough notes and conversations into structured documents; prepare first drafts of briefs, process docs, project plans and summaries; and organize early-stage ideas into clear objectives, requirements, open questions and next steps before the right product or engineering owner picks them up.
- Calendar management — manage the CEO's calendar, coordinate internal and external meetings, resolve conflicts, and over time develop the judgment to move, shorten, decline or reschedule when appropriate.
- Communication & administrative support — draft emails and internal communications; coordinate and track agreements, documents and signatures; follow up with stakeholders when requested; and, as trust develops, assist with inbox organization and routine responses.
- Remote office & operations support — take on selected recurring operational and coordination tasks that can be handled remotely, helping keep team workflows, documents and administrative processes organized.
- Selected personal & lifestyle coordination (a limited but real part of the role) — reservations, travel, personal appointments, coordinating household or contractor services, and occasional personal requests, including working with the CEO's family when specifically authorized.
- Travel & expense support — coordinate roughly 10 business and personal trips per year; research and organize flights, hotels, transport and itineraries; and support receipt organization and expense documentation with the finance function.

Required Experience

- 5+ years as an Executive Assistant, Senior EA, executive operations professional, or similar.
- Experience directly supporting a founder, CEO, senior executive or business owner.
- Excellent written and spoken English, and the ability to turn rough information into clear, professional documents.
- Exceptional organization, attention to detail, and strong follow-through to completion.
- Strong judgment and prioritization across competing requests; able to work independently without constant instruction.
- Comfortable communicating directly with executives and employees, and handling confidential company, financial, employee and personal information with discretion.
- Experience with calendars, email, Microsoft Office or Google Workspace, and project/task-management systems.




- Comfortable learning and using AI tools such as ChatGPT.
- Able to work across a full U.S. Eastern Time business day and stay highly responsive during business hours.

Nice to Have Experience supporting a founder/CEO at a fast-growing company; fintech, financial services, lending, banking, SaaS or technology experience; tools such as Notion, ClickUp, Monday.com, Asana or Microsoft Teams; drafting project briefs, requirements docs, SOPs or product documentation; supporting both professional and occasional personal responsibilities; experience with U.S.-based companies; and project management or operations experience.

Working Arrangement

This is a fully remote independent contractor engagement. The contractor sets their own methods, location and equipment, and works during a window overlapping U.S. Eastern Time business hours to stay responsive to the CEO and team. Given the nature of executive support, real-time availability during business hours is a core feature of the engagement; the contractor otherwise determines how the work gets done. A reliable internet connection and professional home working environment are expected.

Engagement Terms

This is an independent contractor engagement, not employment. The contractor is responsible for their own taxes, social contributions, insurance, and any registrations required in their jurisdiction, and is not entitled to employee benefits.

Service fees will be based on experience, capability, and the level of ownership the contractor can assume. Fee structure, invoicing, engagement term, and other commercial terms will be discussed during the selection process. The contractor is free to provide services to other clients, subject to the availability and confidentiality this engagement requires.

Selection Process

Interested providers should submit a résumé outlining relevant executive support, operations and administrative experience.

The process includes conversations with the CEO and team and a short practical exercise evaluating organization and prioritization, written communication, calendar judgment, meeting follow-up, task management, and the ability to turn a CEO note or rough idea into a structured, actionable document.

Be Part of Our Growth Story

LoanBud is building a better way for entrepreneurs to access capital. We're looking for a provider who wants to work closely with a founder, take meaningful ownership, and help make a growing company more organized and effective.

If you're highly organized, proactive, trustworthy, and take pride in making sure important things actually get done, we'd like to hear from you.

Job Type: Full-time

Work Location: Remote

📌 Executive Assistant (Remote LATAM) (Colombia)
🏢 LoanBud
📍 Colombia