HeadQuarters is a general start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics.
Core Responsibilities
- Process and review approximately 100–150 invoices per day for California operations and approximately 15 invoices per day for Non-California operations.
- Review invoices processed through an automated workflow in Microsoft Dynamics 365 Business Central, validating that invoice information has been captured accurately.
- Compare and validate vendor invoices against the corresponding Purchase Orders (POs) in Odoo.
- Identify missing, incorrect, or incomplete information and follow established procedures to resolve discrepancies.
- Request or follow up on Purchase Orders through Procurify for specific categories of invoices when required.
- Ensure invoices are properly supported and routed according to internal AP procedures.
- Maintain accurate records of invoice status and pending items.
- Escalate invoice discrepancies, missing POs, or other processing issues to the appropriate stakeholders.
- Prepare updates and communicate relevant information to the Central Accounts Payable Team.
- Support the AP team with reporting and follow-up on pending invoices or exceptions.
- Follow established internal controls and processes to ensure accuracy and consistency in invoice processing.
Qualifications
- Basic understanding of Accounts Payable or accounting processes preferred.
- Previous experience in an administrative, data entry, accounting, or finance-related role is a plus, but not required.
- Strong attention to detail and ability to identify discrepancies.
- Comfortable working with a high volume of transactions in a fast-paced environment.
- Ability to follow defined processes and procedures consistently.
- Basic understanding of Purchase Orders and invoice matching is preferred.
- Experience with ERP or accounting systems is a plus; experience with Business Central, Odoo, or Pro