TileImpact, Inc.

Virtual Executive Assistant

Applications must include a resume in English. Only English-language resumes will be reviewed.

Location: Remote (based in Bogotá, Colombia; Independent Contractor supporting to U.S. team)

Support a Growing U.S. Construction Company with Structure, Clarity, and Follow-Through

TileImpact is a family-grown commercial tile and stone contractor serving the San Francisco Bay Area for nearly 20 years. We're known for craftsmanship, humility, and continuous improvement. We practice 2-Second Lean—making small, meaningful improvements every day to support people and production.

We're hiring a Virtual Assistant (Executive Assistant) to support the President and Operations with inbox and calendar control, task follow-through, light bookkeeping support, and coordination across tools and teams. You'll create clarity, protect focus time, and keep priorities moving, proactively, not reactively. This is a hands‑on role for a tech‑savvy, highly organized problem solver who's comfortable managing a busy leader.

Key Responsibilities

1. Inbox,



Calendar & Communication Control: Triage email and messages; draft/reply, flag priorities, and maintain a clean, action‑driven inbox; schedule and confirm meetings; protect focus time on the President's calendar; coordinate Zoom/phone calls, travel, and key appointments; maintain clear itineraries.

2. Monday.com Workflow & Project Coordination: Build, improve, and maintain Monday.com boards for the President and wider team (projects, HR, operations, marketing, apprenticeships, finance); design workflows that handle multiple people, projects, and task dependencies, including automations, status updates, dashboards, and reminders; capture next steps, meeting decisions and translate them into Monday.com tasks with clear owners, due dates, and follow‑up; monitor boards daily, identify stuck workflows, follow up on missing updates, and close loops so that nothing falls through the cracks.

3. Strate

📌 Executive Virtual Support (Bogotá)
🏢 TileImpact
📍 Bogotá