Description
Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote
Full-Time | Remote | U.S. Business Hours
About the Role
We’re hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, and real estate operations from contract to closing.
This is not a basic administrative role.
You’ll play a critical role in:
- Transaction coordination
- MLS listing management
- Contract and compliance tracking
- Client communication
- Closing coordination
- Real estate operations support
You’ll work closely with:
- Real estate agents
- Brokers
- Escrow officers
- Title companies
- Lenders
- Clients
to ensure every transaction remains organized, compliant, and on track through closing.
If you thrive in:
- Fast-paced real estate environments
- Transaction management
- Deadline-driven coordination
- Documentation workflows
- Operational organization
this role is a strong fit.
What You’ll Own
Transaction Coordination (Primary Focus)
- Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing
- Maintain:
- Transaction checklists
- Timelines
- Milestone tracking
- Closing documentation
- Coordinate with:
- Escrow companies
- Title companies
- Lenders
- Inspectors
- Appraisers
- Agents
- Clients
- Track:
- Contingency deadlines
- Inspections
- Financing milestones
- Closing dates
- Ensure no deadlines, documents, or approvals are missed
MLS Listing Management & Marketing Support
- Create, update, and manage listings on MLS platforms
- Syndicate listings across:
- Zillow
- Realtor.com
- Apartments.com
- Brokerage platforms
- Maintain listing accuracy and compliance with MLS requirements
- Support creation of:
- Flyers
- Brochures
- Social media posts
- Open house materials
- Track listing activity and provide updates to agents