Description
? Executive Assistant to Founder (Part-Time | Startup Environment)
Part-Time | Remote | U.S. Business Hours (PST Overlap Required)
? About the Role
We’re hiring a highly organized and proactive Executive Assistant to support a Founder with daily operations, communication, scheduling, and workflow management.
This role is idóneo for someone who:
- Thrives in fast-paced startup environments
- Loves bringing structure and organization to chaos
- Can manage calendars, inboxes, and follow-ups independently
- Communicates clearly and professionally
- Uses AI tools to improve speed and efficiency
You’ll act as a key operational partner between:
✅ the Founder
✅ clients
✅ internal teams
ensuring nothing slips through the cracks.
This is not a passive admin role — it requires ownership, responsiveness, and strong execution.
? What You’ll Own
Calendar & Inbox Management
- Manage the Founder’s:
- calendar
- scheduling
- priorities
- daily coordination
- Monitor and respond to emails professionally
- Prioritize critical communication and follow-ups
- Ensure schedules stay organized and conflict-free
Meeting Coordination
- Schedule and coordinate meetings with:
- clients
- vendors
- internal teams
- Prepare agendas, meeting context, and notes
- Ensure meetings run smoothly and efficiently
Post-Meeting Follow-Ups
- Send:
- meeting summaries
- action items
- next steps
- Track follow-through and accountability across stakeholders
- Ensure tasks are completed on time
Client Onboarding & Operations
- Coordinate onboarding for new clients
- Collect required documents, assets, and information
- Maintain organized communication throughout onboarding
- Act as a central coordination point between all parties
CRM & Administrative Management
- Maintain accurate CRM records in:
- HubSpot
- or similar platforms
- Log communication, activities, and notes consistently
- Support operational admin tasks including:
- travel coordination
- expense tracking
- vendor communication