WE’RE HIRING: Executive & Operations Assistant

Remote — Colombia

Full-Time

$1,000–$1,500 USD/month, based on experience

Complex Freight is a growing U.S.-based freight brokerage looking for a proactive, highly organized Executive & Operations Assistant to work directly with our CEO.

This is a hands-on role combining executive support, marketing, freight operations, and financial administration. We’re looking for someone who takes ownership, stays ahead of deadlines, and helps keep the company moving without needing constant direction.

What You'll Do

Marketing & Brand

- Manage and maintain our LinkedIn and social media presence
- Create, draft, and schedule engaging company content
- Build and manage a consistent content calendar
- Research industry topics, competitors, and content opportunities
- Assist with website content and updates
- Help develop marketing materials and campaigns
- Track engagement and help grow Complex Freight's online presence

Executive & Business Support

- Manage CEO calendar, meetings, priorities, and follow-ups
- Schedule demos, vendor calls, and meetings
- Track company goals, deadlines, and ongoing projects
- Prepare simple weekly KPI/progress reports
- Conduct research and coordinate with vendors
- Help create SOPs, checklists, and organized company systems
- Handle or route business calls when needed

Freight Operations & Compliance

- Assist with carrier onboarding and preliminary carrier vetting
- Maintain carrier documentation and compliance records
- Keep CRM/TMS information accurate and organized




- Track BOLs, PODs, rate confirmations, and load documentation
- Assist with billing and back-office processes as freight volume grows

QuickBooks & Financial Administration

- Maintain QuickBooks Online records
- Enter and categorize expenses and organize receipts
- Track company expenses and subscriptions
- Assist with reconciliations, A/R and A/P tracking
- Prepare invoices and organize financial records for management/accounting

We're Looking For Someone Who Has:

- Excellent spoken and written English
- Strong organizational and communication skills
- Experience in executive assistance, operations, or marketing
- Social media/content creation experience
- Strong Google Workspace/Excel skills
- Ability to learn new software quickly
- A proactive mindset — you notice what needs to be done and take ownership

Big Plus: Experience with U.S. freight brokerage/logistics, QuickBooks, bookkeeping, CRM/TMS platforms, carrier compliance, or B2B marketing.

What Success Looks Like

We want someone who becomes the CEO's right hand behind the scenes — keeping the business organized, maintaining our marketing presence, following up on priorities, and helping build scalable processes as Complex Freight grows.

This is an opportunity to join an early-stage company and grow into a larger operations, marketing, or management role over time.

- Interested? Apply with your resume and a short introduction explaining your relevant experience and why you'd be a strong fit for Complex Freight.

📌 Executive & Operations Assistant (Bogotá)
🏢 Complex Freight
📍 Bogotá