Executive Assistant to CEO

TriArc Real Estate Partners | Houston, TX (remote or hybrid)

About the Role

TriArc is a Houston-based, vertically integrated multifamily investment firm (~$400M AUM, 2,500+ units, 3 brands: Capital, Living, Construction). We're looking for an Executive Assistant to the CEO to own his inbox, calendar, investor communications, and administrative operations — freeing him to focus on capital raising, deal-making, and strategy.

Key Responsibilities

- Email & communication triage — manage inbox, draft/send correspondence in CEO's voice, flag priority items
- Investor relations support — field and route calls/messages from existing LPs, screen for urgency, manage follow-ups
- Calendar & scheduling — guard CEO's time, coordinate meetings, manage travel/itineraries (some international)
- Administrative operations — webinar setup, CRM data entry/cleanup, document prep, expense/billing support
- AI-powered workflows — use Claude daily as a thinking partner; build simple dashboards, research summaries, and internal tools; create, maintain and/or improve AI-driven processes (e.g. agent workflows, outreach pipelines)
- Process documentation — build and maintain SOPs for delegated tasks so work is transferable and repeatable
- Project coordination — track cross-team projects (acquisitions, construction, marketing) and keep them moving without requiring CEO's direct involvement




- Light personal/life admin — occasional support with family scheduling, household vendors, event planning

Idóneo Candidate

- 3–10 years' experience as an EA to a founder, CEO, or C-suite executive (not a general admin role)
- Strong financial literacy — comfortable with real estate/investment terminology and numbers
- Familiarity with multifamily real estate a strong plus
- Highly proficient with AI tools (Claude specifically), and eager to use AI to solve problems independently rather than escalating everything
- Excellent written and verbal communication — capable of representing the CEO's voice externally
- Proactive, discreet, and comfortable with ambiguity; an owner, not a task-taker
- Tech-savvy across standard tools (email, calendar, CRM — ResMan exposure a plus)
- Must complete Anthropic's official Claude certification/training course within first 30 days (if not already completed)

What Success Looks Like (First 90 Days)

- Full ownership of email triage and calendar management
- Established communication cadence (daily priorities / EOD updates)
- First SOPs documented for at least 2–3 recurring workflows
- Demonstrated independent use of AI tools to resolve routine problems without CEO input

Compensation & Structure

- Full-time, dedicated to CEO (not shared across partners)
- Compensation competitive with market for experience level and location

Idioma:
- Inglés (Obligatorio)

Lugar de trabajo: Empleo remoto

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