- Coordinate registration and logistics for external conferences, trade shows, and industry dinners.
- Track sponsorship costs, vendor invoices, event-related spending, budgets, and payment deadlines.
- Arrange and track shipping of booth materials, collateral, and swag to event venues.
- Monitor remote event inventory and coordinate vendor reorders.
- Maintain the field events calendar, including registration deadlines, sponsorship commitments, and vendor timelines.
- Send Slack and email reminders to traveling team members regarding deadlines, shipments, deliverables, and event preparation.
- Set up and monitor event registration pages for sponsored or exhibited events.
- Format and clean post-event lead spreadsheets for HubSpot and Salesforce uploads.
- Create event-related social graphics using templates when needed.

Requirements

- Must be based in Medellín, Colombia, with ability to commute to the office 2 days per week.
- 1–2 years of professional experience in administrative, operations, or event planning roles.
- Professional English proficiency (C1 level or higher) is mandatory.
- Exceptional time-management skills and ability to juggle multiple external deadlines with high autonomy.




- Comfortable working independently from home and collaboratively from the office, with strong asynchronous communication via Slack and email.
- Comfortable using spreadsheets to track budgets, invoices, and expenses; no formal finance background required.
- Strong willingness and aptitude to learn HubSpot and Salesforce; prior CRM experience not required.
- Able to troubleshoot logistical issues calmly and swiftly under pressure.

Core Competencies

Demonstrates strong organizational and time-management skills to effectively coordinate events and manage budgets. Proficient in using tools like HubSpot and Salesforce for event tracking and lead management.

Highest-signal resume keywords

- Event Coordination
- Budget Tracking
- Professional English Proficiency (C1)
- Asynchronous Communication
- Logistical Problem-Solving

Hard Skills

- Event Planning
- Spreadsheet Management
- Lead Management
- Vendor Coordination
- Cost Tracking

Soft Skills

- Time-Management
- Autonomy
- Collaboration
- Adaptability
- Communication

Industry Keywords

- Event Logistics
- Sponsorship Management
- Trade Shows
- Conferences
- Inventory Management

Tools & Technologies

- HubSpot
- Salesforce
- Slack

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📌 Event Operations Coordinator (Medellín)
🏢 Jobtailor
📍 Medellín