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Role: Project Manager Assistant
Work Arrangement: Work from Home
Location: Colombia
Schedule: Night Shift
Job description:
We are seeking a highly organized and detail-oriented Project Manager Assistant to support our Project Management team and daily office operations. This position plays an essential role in helping projects stay organized, ensuring documentation is accurate, coordinating administrative tasks, and assisting Project Managers throughout the lifecycle of multiple construction projects.
Responsibilities:
Project Management Support
Provide administrative support to multiple Project Managers.
Prepare, organize, and maintain project documentation.
Assist with project setup and closeout documentation.
Track project deadlines, milestones, and outstanding action items.
Coordinate subcontractor and vendor documentation.
Assist with purchase orders, change orders, and project correspondence.
Help maintain accurate project files in Procore and other company systems.
Prepare meeting agendas and meeting minutes as requested.
Assist with document distribution to customers, subcontractors, and field personnel.
Administrative Support
Maintain electronic and physical project files.
Assist with data entry and reporting.
Support document management and workflow organization.
Coordinate internal communication between Project Managers, accounting, and customers.
Prepare project-related documents.
Provide general office administrative support as needed.