Job Summary:
The Accounts Payable representative will be responsible for assisting their accounting team in order to achieve department goals. This position will be responsible for approving and sending customer invoices. This position will also be responsible for processing & approving carrier invoices and completing follow-ups on all exceptions and issues. Team members will respond to and resolve any discrepancies in billing and payments to carriers.
Responsibilities:
Process and verify invoices, ensuring accuracy of amounts, coding, supporting documentation, and approvals.
Manage the accounts payable process from invoice receipt through payment.
Review invoices against purchase orders, contracts, and other supporting documentation when applicable.
Enter and maintain accurate invoice and payment information in the accounting system.
Perform vendor account reconciliations and investigate discrepancies or outstanding balances.
Communicate with vendors and internal teams regarding invoices, payments, discrepancies, and account inquiries.
Monitor payment due dates and ensure invoices are processed within established deadlines.
Prepare and process payment runs while following company policies and internal controls.
Maintain accurate and organized accounts payable records and documentation.
Assist with month-end and year-end closing activities, including AP reconciliations and accruals.
Support internal and external audits by providing the required documentation and information.
Identify opportunities to improve accounts payable processes and reduce errors or delays.
Prepare reports related to invoices, payments, vendor balances, and outstanding accounts payable.
Perform other accounting-related duties as assigned.
Requirements
6 months of experience in accounts payable, accounting, collections or related rol.
Basic understanding of accounting principles and accounts payable processes.
B2-C1 English level proficiency.
Proven team member with the ability to collaborate