VirtueStaff is seeking a proactive and skilled Bookkeeper & Financial Operations Specialist on behalf of our client, an established grant writing firm. In this position, you will oversee day-to-day accounting operations, accounts receivable (AR), accounts payable (AP), and financial reporting functions. Utilizing Zoho Books and Zoho Analytics, you will maintain general ledger accuracy, complete month-end financial statement preparation within 5 business days, and manage monthly KPI dashboards. This role requires prior bookkeeping experience within a grant writing firm, proficiency in modern productivity tools such as Claude and Monday.com, and a structured approach to cash flow management.
Responsibilities
Perform regular reconciliations for bank, credit card, and shareholder accounts, entering all transactions accurately into Zoho Books.
Prepare updated financial statements, including Income Statements, Balance Sheets, and Statements of Cash Flows, within 5 business days of month close.
Record and present key financial metrics, operational KPIs,



and grant reporting data on a monthly basis using Zoho Analytics, Google Sheets, and Excel.
Generate, issue, and collect client invoices on scheduled due dates, actively working to minimize outstanding balances and maintain zero Days Sales Outstanding (DSO).
Update client credit cards and payment records promptly while executing structured follow-up procedures for any overdue accounts.
Schedule and process vendor and supplier payments to ensure disbursements occur on their designated due dates in accordance with contractual terms.
Process internal employee payroll accurately and disburse payments to external contractors on schedule.
Review operational expenditures periodically to identify efficiency improvements and cost-reduction opportunities.
Utilize Claude and other AI tools alongside Monday.com to streamline administrative reporting and enhance operational workflows.
Prior accounting or bookkeeping experience within a

📌 Bookkeeper (Bogotá)
🏢 VirtueStaff
📍 Bogotá