Position Overview: _
- Under the direction of the applicable management, the Administrative Assistant is responsible for ensuring the administrative functioning of the business unit (Clinical Safety Scientist)_ _and supporting clinical document administration. _
- Primary activities include, but are not limited to:_
- _ Provide financial support including the preparation of purchase orders in internal purchasing systems, coordination of procurement and invoice cycle for department needs and control of payments. _
- _Budget management and analysis._
- _ Create and track expense reports._
- _ Assist in department and site operations administrative activities including, but not limited to, complex organization of meetings and business travels._
- _ Collect, organize, and archive documentation. _
- _Communication with local and general entities and communication with external companies if needed._
- _ Support document preparation and coordinate logistics for internal audits._
- _ Prepare data analysis and presentations on the request of managers. _
- _Assist in the maintenance of staff Curriculum Vitaes (CVs)_
- _ Update local and global Databases._
- _ Assist in local Hiring Processes._
- _ Train and support the Business unit interns in their development._
Education:
Professional in Business Administration, Social Sciences or similar
Minimum 2 years of experience in similar roles.
Knowledge and Skills:
1. Self-motivated and self-directed, excellent in work planning and coordination and time management.
2. Bilingual in English (B2-C1)
3. Good sense and awareness of regulations and policies.
4. Able to work under pressure and in a changing environment with flexibility.
5. Good communication skills with the ability to communicate with both the technical and business areas.
6. Excellent organizational and planning skills
7. Customer services skills
8. Finance knowledge
9. Proficiency in the Microsoft 365 suite
Required Skills:
Accountability, Audit Management, B