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Purpose
Leads and oversees Accounts Payable operation in Canada and other jurisdiction (i.e., US, UK, IRL) for Finance Services Unit, ensuring business strategies, plans and initiatives are executed / delivered in compliance with governing regulations, internal policies and procedures. Contributes to the development of Processing voucher phase and procedures thorough knowledge of functional area under supervision.
Accountabilities
Administrative:
- Payroll updates reporting such: absences, overtime, vacations, etc.
- Disciplinary actions (execution and reporting).
- Operational reporting as needed.
Operational:
- Distribute workload among the teams equitably and according to skills.
- Monitor day-to-day operational workload.
- Support reviewing system input data based on both expenses and suppliers’ invoices, as well as related backups as required
- Escalate either inconsistencies or discrepancies regarding AP procedures, policies, invoices, expenses.
- Follow up of on escalations.
- Assist Business Units.
- Approving, Denying, closing, and deleting all vouchers created in system, according to expense´s nature.
- Lead and Supervise Continuous improvement processes implementation.
- Generate and analyze system reports (Daily / Monthly) to control and enhance all AP process.
- Evaluate and follow up on KPI metrics, develop improvement performance plans and perform data analyze.
- Ensuring team members meet deadlines for key projects and tasks.
- Providing management timely reports that outline group productivity and workplace improvements.
- Preparing operations briefs for management.
- Coach and develop analysts’ performance.
- Establishing goals and objectives for employees, and ensuring their performance is in line with those.
- Provides semi-annual and annual reviews and performance rating.
- Providing to the staff the system and tools to e