We’re looking for a reliable, detail-oriented Executive Assistant / Virtual Assistant who speaks Spanish and English and knows how to work with structure, accountability, and heart.
This role supports daily operations, communication, and admin tasks required. If you’re organized, proactive, and calm under pressure, keep reading.
What You’ll Be Doing (Your Main Responsibilities
- Assist with calendar scheduling and appointment coordination
- Support daily administrative tasks and follow-ups
- Help organize documents, files, and internal systems
- Communicate updates clearly and consistently with the team
- Handle task lists and priorities with mínimal supervision
- Follow written processes and ask questions when something isn’t clear
- (Over-communicate. Closed mouths don’t get fed.)
We sometimes ask for versátil support on related tasks, but nothing outside your skill set—and always with clear communication.
Tools You’ll Need to Be Comfortable With
- Hubstaff (required for time tracking)
- Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets)
- Zoom or Google Meet
- Task management tools (ClickUp, Trello, or similar)
- WhatsApp / Slack / team messaging tools
What We’re Looking For
- Fluent or near-fluent Spanish and English (written and spoken)
- Experience as an Executive Assistant or Virtual Assistant:
- Strong organizational and time-management skills
- Comfortable working remotely and tracking time
- Reliable internet connection and a quiet workspace
- Proactive, detail-oriented, and trustworthy
- Able to follow systems but also think for yourself
Non-Negotiables:
- Screenshot and productivity tracker required.
- Must work during the specified hours (9 AM to 5 PM EST)
Working Hours:
- Full-Time - Monday - Friday
- 8 AM to 5 PM CST
How to Apply:
To be considered, please send the following:
- Your updated resume
- A short video introduction
- Your hourly rate
Expected hours: 40 per week
Application Question(s):
- Can you speak the Spanish