Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote | U. S. Hours Position Type: Full-Time, Remote Working Hours: U. S. Business Hours About the Role At Pavago , one of our clients is hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, documentation, and closing operations. This is not a basic administrative role. You’ll play a critical role in keeping real estate transactions organized and moving smoothly from accepted offer through closing . You’ll coordinate closely with real estate agents, brokers, buyers and sellers, lenders, escrow officers, title companies, inspectors, and appraisers to ensure deadlines are met, documents are complete, and every transaction remains compliant. If you have hands-on experience with transaction coordination, MLS platforms, DocuSign, and real estate documentation , this role is a strong fit.

What You’ll Own Transaction Coordination – Core Focus Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing. You’ll: - Maintain transaction checklists and timelines - Track milestones and closing requirements - Monitor contingency deadlines - Coordinate inspections and appraisals - Track financing and lender milestones - Monitor closing dates and outstanding requirements - Follow up proactively on missing documents or approvals - Ensure nothing falls through the cracks before closing Coordinate with: - Real estate agents and brokers - Buyers and sellers - Escrow officers - Title companies - Lenders - Inspectors - Appraisers MLS Listing Management Create, update, and maintain accurate property listings across MLS platforms. You’ll: - Enter and update listing information - Maintain accurate property details, pricing, status,



and documentation - Ensure listings meet MLS requirements - Coordinate listing changes and status updates - Support syndication across platforms such as: - Zillow - Realtor. com - Apartments. com - Brokerage websites and platforms - Track listing activity and provide updates to agents Contracts, Compliance & Documentation Maintain complete, accurate, and audit-ready transaction files. You’ll manage: - Purchase agreements - Contracts - Disclosures - Amendments - Addenda - Signatures - Closing documentation You’ll also: - Review files for missing documents or signatures - Maintain transaction compliance checklists - Follow brokerage procedures - Support compliance with applicable state and MLS requirements - Organize files for brokerage reviews and audits DocuSign & Transaction Management Systems Manage document workflows using DocuSign and transaction management platforms. You’ll: - Prepare documents for electronic signature - Create and manage signature workflows - Track outstanding signatures - Follow up on incomplete documents - Maintain properly executed copies - Upload and organize completed documents within transaction files Experience with platforms such as Dotloop, SkySlope, Brokermint, or similar systems is highly valuable. Client & Stakeholder Communication Provide proactive and professional communication throughout the transaction lifecycle. You’ll: - Keep buyers, sellers, agents, and brokers informed - Coordinate with lenders, title companies, and escrow teams - Schedule inspections, appraisals, showings, and closings - Communicate upcoming deadlines and requirements - Follow up on outstanding items - Respond promptly to transaction-related questions - Help create a smooth client experience from contract through closing Real Estate Marketing Support Support agents with listing-related marketing activities, including: - Property flyers - Brochures - Open house materials - Social media assets - Listing updates - Basic marketing coordination Reporting & Brokerage Operations Maintain visibility across the transaction pipeline.

📌 Real Estate Specialist (Colombia)
🏢 Pavago
📍 Colombia