IGE - InterGlobal Exhibits, an Experiential Marketing Agency, designs and builds trade show exhibits worldwide. IGE is a place where you can grow and advance your career. We have many opportunities to develop your skills and enjoy a long-term, lasting job relationship. We offer many ways for our staff to grow their abilities, contribution, and earning potential.
At IGE the Accounts Payable (AP) Specialist is responsible to manage and record all cash outflows at the company and the day-to-day financial transactions data entry into QuickBooks and proprietary ERP, including accounts payable, corporate credit card reconciliations, various other transactional issues. The idóneo candidate is familiar with custom fabrication and light manufacturing and is extremely organized in order to keep track of important financial records and documents as well as making sure each transaction is entered into the right account. The AP Specialist also should demonstrate their ability to prioritize tasks, streamline workflows, and pay attention to detail.
Key Responsibilities
Cost Management
- Support and advise IGE’s Administration Leader on all matters related to cash outflows.
- Review client contracts and verify transaction information related to job costs.
- Receive vendor invoices and accurately post in Accounting system.
- Maintain client job files, working with A/R Lead, from time project is sold to final invoice issued.
- Work with Account Managers, shop personnel and Field Supervisors to confirm that all show and show site Change Orders are included in final invoices from vendors.
- Reconcile monthly credit card bills and accurately apply costs to projects.
- Work with Accounts Payable lead to review any open Purchase Orders prior to preparing final invoices.
- Encourage the use of Purchase Orders on all job related expenditures.
- Assist Controller (or equivalent) in reconciling month end A/P report with A/P trial balance if needed.
-