Administrative Coordinator Assistant (CO-Based, Remote) - Job Description

Overview

Key Responsibilities
- Ensure quality and accuracy in all administrative and client-facing services
- Initiate and respond to families regarding ABA service coordination, eligibility, insurance, and center policies (training provided)
- Organize, document, and distribute meeting notes to stakeholders
- Coordinate with VP of Operations and cross-functional teams on administrative needs
- Assist with client scheduling, updates, and follow-through using internal systems
- Provide back-end logístical support for remote teams

Required Skills and Qualifications
- Minimum 2 years of administrative or coordination experience, preferably with U.S. clients
- Strong English verbal and written communication skills
- Experience with client scheduling, calendar management, or CRM tools
- Advanced organizational and multitasking abilities in dynamic virtual environments
- Strong interpersonal skills and a solution-oriented mindset
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)




- Proficiency in Microsoft Excel, including both basic and advanced functions (e.g., PivotTables, VLOOKUP, formulas)
- Excellent typing speed and documentation accuracy
- Bilingual in English and Spanish is preferred but not required
- Familiarity with U.S. healthcare/insurance environments is a plus
- Logistics coordination skills are essential
- Self-starter who can work independently with mínimal supervision
- Amenable to permanent work-from-home arrangement under a remote contractor agreement

Equal Opportunity Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by applicable law.

Application Question(s):
- How many years of work experience do you ha

📌 Admin Assistant (Colombia)
🏢 (B.E.S.T.) BEHAVIOR EDUCATION SERVICES TEAM
📍 Colombia