- Own the payment calendar for Colombia and the U.S., including rent, utilities, invoices, statutory contributions, subscriptions, and financing obligations
- Execute payments by their due dates and file receipts the same day
- Maintain vendor records, payment references, and portal access
- Resolve rejected, returned, or duplicated payments end to end
- Synchronize property-management and payment platforms; issue payment links, chase invoices, and process refunds and charges
- Dispute incorrect commission invoices, customs charges, and fees
- Coordinate with external accounting firms in Colombia and the U.S. and provide required documents on schedule
- Prepare and process payroll runs for both countries, reconciling rates before payment
- Classify company and personal expenses correctly by entity and deliver monthly accounting handoffs
- Maintain an annual calendar of license renewals, leases, insurance policies, filings, and permits
- Manage municipal license renewals and confirm requirements before renewing or paying




- Keep property insurance policies current and matched to the active portfolio
- Provide written status updates on open compliance items
- Manage the CEO’s personal administrative life, including household accounts, appointments, contractors, school, and family logistics
- Plan and book business and personal travel end to end
- Handle purchases and returns and reconcile purchases to invoices
- Manage ad-hoc requests requiring high reliability
- Run and improve automated recurring-obligation processes using internal AI agents
- Meet scorecard targets for payments, renewals, escalations, and conflict-free CEO commitments

Requirements
- 3+ years’ experience in executive support, accounts payable, treasury, or finance administration with real hands-on payment responsibility
- Proven record managing high volumes of recurring obligations across multiple entities, countries, or currencies without lapses
- Comfort with Colombian banking, utility, and govern

📌 Executive Assistant (Bogotá)
🏢 Jobtailor
📍 Bogotá