We are looking for a highly organized and proactive Administrative Assistant with previous experience in the construction industry to support the daily administrative and operational activities of a U.S.-based construction company.

The idóneo candidate is detail-oriented, comfortable working in a fast-paced environment, and familiar with construction-related administrative processes. Previous experience working with U.S. construction companies, contractors, or home service businesses is highly preferred.

Responsibilities

- Provide daily administrative and operational support to the construction team.
- Manage emails, calendars, appointments, documents, and internal communications.
- Organize and maintain project documentation, contracts, invoices, purchase orders, and records.
- Assist with scheduling projects, crews, subcontractors, inspections, and client appointments.
- Communicate professionally with clients, vendors, suppliers, subcontractors, and internal team members.
- Follow up on pending documents, project updates, estimates, invoices, and administrative requests.
- Assist with data entry, reports, spreadsheets, and document preparation.
- Support project managers and other team members with administrative tasks related to ongoing construction projects.




- Maintain accurate and organized digital files and project information.
- Use construction management and administrative software to track projects and daily activities.

Requirements
- Previous experience as an Administrative Assistant, Project Administrator, Project Coordinator, or similar role.
- Experience in the construction industry is required.
- Experience working with U.S.-based construction companies is highly preferred.
- English level B2 or higher – required.
- Strong written and verbal communication skills in English.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities and follow up on tasks independently.
- Proficiency with Microsoft Office and/or Google Workspace.
- Experience with construction software such as Buildertrend, ServiceTitan, Jobber, Procore, ServiceBox, QuickBooks, or similar platforms is a plus.
- Comfortable working remotely and communicating with U.S.-based teams.

Preferred BackgroundExperience supporting General Contractors, Remodeling, Roofing, HVAC, Plumbing, Electrical, Landscaping, Design-Build, or other construction/home service companies in the United States.

Work Modality: Remote

Industry: Construction / Home Services

English: B2+ Required

📌 Administrative Assistant – Construction Industry (Colombia)
🏢 HELPING COMPANIES
📍 Colombia