We're a compliance technology platform built by a leading general immigration law firm, helping employers manage work authorization compliance — I-9, E-Verify, and Right-to-Work — across the U.S., U.K., and Australia. Our platform supports employers across staffing, healthcare, retail, tech, manufacturing, and more, turning fragmented, high-risk paperwork into a defensible, audit-ready system.

We've teamed up with Handoff to bring on board an organized, execution-focused Event Coordinator to own our presence at trade shows and industry events from contract to post-event wrap-up — a highly visible role at the intersection of sales, marketing, and design.

RESPONSIBILITIES

Sponsorship & Contract Management:

- Execute contracts and secure necessary signatures

- Confirm deliverables, deadlines, and logistics requirements per event

Booth Logistics & Production:

- Define booth footprint and visual/design approach in coordination with the design team

- Coordinate printing and production of collateral, signage, and branded materials

- Determine and order booth components, including banners, monitors, and rotating content displays

- Set up and manage lead retrieval systems, platform-based or manual

- Manage attendee list adds and deletes ahead of registration cutoffs

Pre-Event Coordination:

- Coordinate pre-event meeting scheduling and calendar holds

- Prepare the sales team with talking points, collateral, and briefing materials

- Confirm booth staffing assignments and team readiness

- Share secured event details with marketing for social promotion and website showcase

Day-of Execution:

- Confirm materials, signage, and booth setup are in place on-site





- Serve as the real-time point of contact between sales and marketing on-site

- Capture and log leads, and track attendee interactions

Post-Event Wrap-Up:

- Coordinate event debrief meetings

- Archive event performance data and insights for future planning

ABOUT YOU

- 2–5 years of experience in event coordination, trade show management, or field marketing

- Has run the full event lifecycle — from contract execution through post-event reporting

- Strong project management skills with the ability to multi-task under deadline pressure

- Experience with contract administration and vendor coordination

- High attention to detail across contracts, attendee lists, and booth specs

- Comfortable coordinating cross-functionally with sales, marketing, and design

- Proactive written and verbal communicator, both internally and with vendors

- Familiarity with lead-retrieval or event tech platforms

- Basic reporting and data skills for post-event tracking

NICE TO HAVE

- B2B event or trade show experience

- Experience coordinating events across multiple industries or verticals

- Familiarity with booth design and production workflows

- Comfortable working with distributed, cross-time-zone teams

WHY YOU’LL LOVE IT

- Own the full event lifecycle, from signed contract to post-event insights — real end-to-end responsibility

- Work cross-functionally with sales, marketing, and design on high-visibility, brand-facing events

- Build deep expertise in trade show and sponsorship logistics across a growing compliance tech platform

- Join at a company backed by real staying power — built by a globally established immigration law firm

- Get full Colombian benefits as part of the EOR arrangement, with the stability that comes with it

📌 Events Coordinator (Colombia)
🏢 Importante empresa
📍 Colombia