Waypoint LLC is looking for a motivated and detail-oriented Provisions Support Assistant to join our Global Operations team.

Waypoint LLC is looking for a motivated and detail-oriented Provisions Support Assistant to join our General Operations team.

About the Role

The Provisions Support Assistant will provide administrative and operational support in the execution of provisions-related activities for awarded contracts.

This position plays an important role in maintaining organized and timely provisions workflows by supporting vendor communication, sourcing activities, pricing verification, documentation, invoice tracking, data accuracy, and coordination across Operations, Finance, and Administrative teams.

The successful candidate will serve as a reliable support link between the Provisions Representative, vendors, internal teams, and other project stakeholders.

Key Responsibilities
- Provide day-to-day administrative and operational support to the Provisions Representative.
- Assist with provisions sourcing, vendor outreach, pricing requests,



and product availability checks for RTOPs and active contracts.
- Request and organize vendor quotations, product lists, delivery terms, and supporting documentation.
- Assist with vendor vetting, onboarding documentation, outreach, and supplier record maintenance.
- Compare vendor pricing and availability information and elevate discrepancies when necessary.
- Follow up with vendors regarding pending quotations, confirmations, invoices, and delivery documentation.
- Maintain professional and timely communication with vendors and suppliers.
- Maintain complete and accurate provisions documentation throughout the project lifecycle.

The Provisions Support Assistant will also:
- Help verify that provisions records align with contract requirements, invoicing standards, and documentation protocols.
- Prepare, organize, and maintain provisions-related documentation, including quotes, purchase orders, invoices, delivery record

📌 Provisions Support Assistant – Global Operations (Medellín)
🏢 Waypoint
📍 Medellín