Global Payroll Specialist Job Description
The Global Payroll Specialist supports the accurate and timely preparation and processing of payroll across the organization. The role gathers payroll inputs from HiBob and business teams, checks their completeness and accuracy, and converts data into the required format for submission to ADP Celergo and other payroll providers. This is a hands‑on operational role for someone with payroll processing experience, strong Excel and data skills, excellent attention to detail, and the ability to learn new systems quickly. The role works closely with the Global Payroll Manager, HR, Finance, and external payroll providers. The General Payroll Manager retains accountability for payroll governance, compliance, final approval, and technical decisions.
Key responsibilities
Payroll preparation and processing Support payroll processing across assigned countries, entities, and payroll cycles in line with agreed calendars and deadlines. Collect payroll inputs from HiBob and business teams, including new hires, leavers, salary changes, variable payments,



benefits, deductions, leave, and other employee changes. Extract, clean, validate, and format employee and payroll data from multiple sources into templates required by ADP Celergo and other payroll providers. Upload or submit accurate payroll input files and complete pre‑processing checks before payroll cut‑off dates. Review payroll outputs against source data, prior periods, and agreed control totals; investigate discrepancies and escalate material issues promptly. Support off‑cycle payments, corrections, and retroactive adjustments under the direction of the Global Payroll Manager. Maintain accurate payroll records, checklists, trackers, and supporting documentation.
Data, reconciliation and reporting
Reconcile payroll inputs and outputs, identify variances, and maintain clear evidence of completed checks. Prepare payroll reports, journals, funding information, and audit support for review

📌 Global Payroll Specialist (Bogotá, D.C.)
🏢 Kaplan International
📍 Bogotá, D.C.